Order dates in your calendar

Your order dates are already in OrderDen, but you plan your week in a calendar. Connecting Google Calendar puts the workspace's order dates there, as all-day entries that keep themselves up to date.

Each person connects their own

A calendar lives in a Google account, and a workspace isn't a Google account. So instead of one shared calendar in one person's account, each person connects their own Google account, and OrderDen writes the same workspace-wide schedule into a calendar of its own in each one. Everyone sees the same dates: the whole workshop's, not a personal slice.

Connecting is in Company Settings, which only owners and admins can open, so for now they're the ones who can connect.

Removing someone from the workspace disconnects their calendar too, so their copy stops getting order numbers and client names. The entries already in it stay there, the same as when they press Disconnect themselves.

Connecting

1. Go to Company Settings → Calendar.
2. Choose Connect Google Calendar.
3. Sign in to the Google account you want the dates in, and leave the calendar permission ticked.

OrderDen then makes a new calendar in that account, named after your workspace. It asks Google only for access to the calendars it creates, so it can't see or change anything else you have.

You can color that calendar or hide it in Google. Don't delete it while it's connected: see Disconnecting.

This has to be done in a browser, by the person whose account it is, because the permission is granted inside their Google account.

What goes on it

Each order's promised date, or its requested date if it has no promised date, as an all-day entry. Orders with neither aren't on it.

• A date that moves moves in every connected calendar.
• A canceled or archived order comes off.
• Draft orders aren't put on, and completed orders stay.

That's deliberately narrow. A calendar with everything on it is one nobody reads.

It only goes one way

OrderDen writes to the calendar and never reads from it. Editing an entry in Google changes nothing in OrderDen: the order is where the date lives. Move the date on the order and the calendar follows within about fifteen minutes.

A newly connected calendar is empty for a few minutes, then fills with your schedule.

When one person's stops updating

If someone removes OrderDen's access in their Google account, or the permission lapses, their calendar stops updating and everyone else's carries on. Nothing looks wrong inside Google: the entries are still there, frozen at whatever the schedule was that day.

So Company Settings → Calendar lists everyone who has connected and whether each is up to date. If someone is out of date, only they can fix it, by connecting again from that page.

Disconnecting

Disconnect stops OrderDen writing to your calendar.

Everything already in it stays. Those entries are in your own account, and OrderDen won't delete them; they stop changing. To remove them, delete the calendar in Google after you've disconnected.

If you delete the calendar in Google while it's still connected, OrderDen can't write to it and shows Needs reconnecting. Connecting again tries the same, deleted calendar, so press Disconnect first, then Connect Google Calendar to get a new one.

Nobody else's calendar is affected.

To take the permission back entirely, remove OrderDen under your Google account's third-party access. Disconnecting in OrderDen doesn't do that.

If the button isn't there

If Company Settings → Calendar says no Google client is set up, whoever runs your OrderDen server hasn't registered one yet. It's a one-time setup on their side.